Hubdoc can also automatically pull data from bank statements, utility companies, bunnings, Paypal, and other online services. The list is growing, but you can be sure you won’t have to go looking for them, they’ve already been filed away automagically for you.
What about paper receipts?
Initial Set Up – Allow Hubdoc to access bank, utilities, PayPal and any automated accounts that it can – this will make things much easier and less paperwork to upload or capture later.
- Snap photos into Hubdoc, if you get receipts right after you have made payment snap it in. If payment is made via debit or credit ensure to include both invoice and debit/credit receipt showing invoice number, date and amount. Tag items to make it easier later for things you might not be sure on or your bookkeeper.
- If purchases are personal you can tag the upload as such or simply write on the receipt that it’s personal and shouldn’t be included or deducted.
- If you are using Xero invoicing be sure to stay on top of your payments and allocate to the correct accounts – if an error is made call your bookkeeper right away to correct the problem.
- If using Xero for quotes make sure to transfer to invoice once quotes have been accepted.
- When logging into Hubdoc ensure all feeds are working – look for Red Banner and correct any errors that may pop up.
- Upload bank deposit slips and includes related invoice numbers to ensure your bookkeeper or accountant can access the appropriate information to reconcile.
- When sales invoices change from time to time be sure to upload the invoice with the word ‘AMENDED’ on top so it is not duplicated.
- When looking at bank statements scan through to ensure you have uploaded matching purchase receipts.